- 1.0 Public Review of Standards Proposals
- 1.1 Preparing Proposals for Public Review
- 1.1.1 Subcommittee and Working Group
Responsibilities
- a. Submit to FGDC Secretariat: an electronic version of the
proposal
- b. Other responsibilities:
- post announcement of the standard's proposal on the subcommittee or working
group homepage or link to the announcement on the FGDC homepage
- mail an announcement to organizations/persons not on Secretariat's mailing
distribution list
- announce review of standards proposal on relevant discipline specific Internet
discussion lists or e-mail lists (those not included on Secretariats distribution list)
- place press releases and articles in relevant discipline specific publications and
journal (those not included on Secretariats distribution list), time permitting
- announce and promote the public review of the standards proposal through public
meetings, workshops, conferences, etc, time permitting.
- 1.1.2 FGDC Secretariat Responsibilities
- a. create and submit Federal Register Notice
- b. mail standards proposal to organizations/persons on Secretariat's distribution list
(includes state councils, chairs of all FGDC subcommittees and working groups,
general GIS standards organizations and professional societies)
- c. announce review of standards proposal on general GIS Internet discussion lists and e-mail lists
- d. place press releases and articles in general GIS publications and journal (GIS World,
GeoInfoSystem, PE&RS, Federal Computer Week, and Government Computer
Magazine), time permitting
- e. announce and promote the public review of the standard through public meetings,
workshops, conferences, etc, time permitting.
- 1.1.3 SWG Responsibilities
- a. place an announcement and the standards proposal on the SWG home page
- 1.2 Adjudicating Public Review Comments
- 1.2.1 Subcommittee and Working Group
Responsibilities
- a. all comments are reviewed and discussed, and appropriate revisions are made to the standards proposal based on the comments received
- b. responses to comments by the subcommittee/working group
are documented; comments shall be divided into the following
categories:
- Non-substantive - comments that do not require a response, such as those saying you did a great job or that you didn't do such a great job, but do not provide specific instances
- Substantive comments - comments that require a response; these may be further subdivided as the subcommittee or working groups sees fit
- c. public review comments and subcommittee/working group responses to comments are incorporated into a comments document to be submitted, along with the revised proposal, to the SWG for a final review
- 1.2.2 FGDC Secretariat Responsibilities
- a. receive comments from public review and forward them to subcommittee/working group
- b. maintain file copies of all submitted comments
- 1.2.3 SWG Responsibilities
- a. review revised proposal and comments document and make final approval
- 2.0 Public Review of Standards
- 2.1 Preparing Standards for Public Review
- 2.1.1 Subcommittee and Working Group Responsibilities
- a. Submit to FGDC Secretariat:
- an electronic version of the standard and two publishable quality hard copies
ready for printing (see Directive #8: Printing and Distribution of FGDC Standards)
- one hardcopy and an electronic version of the Federal Register Notice;
instructions and examples can be obtained from the FGDC Secretariat; 90 day
minimum review period
- one hardcopy and an electronic version of a letter to reviewers that provides a
short description of the standard, any issues that need to be addressed during the
review, and information on how to obtain the standard and submit comments
- mailing labels of organizations/persons to receive hardcopy distribution in
addition to those organizations/persons on the mailing distribution list of the
secretariat (only if you would like Secretariat to distribute)
- an electronic version of the standard and two publishable quality hard copies
ready for printing (see Directive #8: Printing and Distribution of FGDC Standards)
- b. Other responsibilities:
- post announcement of the review on the subcommittee or working group home
page or link to the announcement on the FGDC homepage
- mail standard to organizations/persons not on secretariats mailing distribution list
(if you do not want secretariat to distribute)
- announce review of standard on relevant discipline specific Internet discussion
lists or e-mail lists (those not included on secretariats distribution list)
- place press releases and articles in relevant discipline specific publications and
journal (those not included on secretariats distribution list)
- announce and promote the public review of the standard through public meetings,
workshops, conferences, etc.
- post announcement of the review on the subcommittee or working group home
page or link to the announcement on the FGDC homepage
- 2.1.2 FGDC Secretariat Responsibilities
- a. provide an example Federal Register Notice and formatting instructions on request
- b. submit Federal Register Notice for printing through proper channels
- c. send standard out for printing
- d. post electronic version of standard on FGDC web site
- e. mail standard to organizations/persons on secretariat's distribution list (includes state councils, chairs of all FGDC subcommittees and working groups, general GIS standards organizations and professional societies)
- f. announce review of standard on general GIS Internet discussion lists and e-mail lists
- g. place press releases and articles in general GIS publications and journal (GIS World, GeoInfoSystem, PE&RS, Federal Computer Week, and Government Computer Magazine)
- h. announce and promote the public review of the standard through public meetings,
workshops, conferences, etc.
- 2.1.3 SWG Responsibilities
- a. place announcement of the public review on SWG home page
- b. link SWG home page announcement to electronic version of standard on FGDC
public ftp site
- 2.2 Adjudicating Public Review Comments
- 2.2.1 Subcommittee and Working Group Responsibilities
- a. all comments are reviewed and discussed, and appropriate revisions are made to the standard based on the comments received
- b. responses to comments by the subcommittee/working group are documented;
comments shall be divided into the following categories:
- Non-substantive - comments that do not require a response, such as those saying you did a great job or that you didn't do such a great job, but do not provide specific instances
- Substantive comments - comments that require a response; these may be further subdivided as the subcommittee or working groups sees fit
- c. public review comments and subcommittee/working group responses to comments are incorporated into a comments document to be submitted, along with the revised standard, to the SWG as the next step in the standards approval process
- 2.2.2 FGDC Secretariat Responsibilities
- a. receive comments from public review and forward them to subcommittee/working group
- b. maintain file copies of all submitted comments
- 2.2.3 SWG Responsibilities
- a. review revised standard and comments document and make recommendation to the Coordination Group for final endorsement
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